Alfresco ECM Solutions and Benefits for Business

The intense concentration of companies in the business process today is leaving only two ways to move forward and avoid the chaos: to integrate the effective IT system of business process management (BPM) or microprocessing company processes with oversight. This is why BPM systems do not show a significant increase today.

What is Alfresco ECM Solutions?

Alfresco is a set of information and business process management software with Java technology that offers the Digital Business Platform for free and licensed businesses. If you want to know more about the Alfresco digital conversion at the company, you can read our previous article.

Before we take a deeper look at the benefits of Alfresco solutions, let’s make sure everyone is on the same page as the generally accepted versions of Alfresco.

Alfresco ECM Community Edition (CE)

The Community Edition (CE) is a free open community platform supported by Alfresco that must be used for non-critical business processes or content needs as formally stated. However, according to our experience, it can be applied to any level of business, provided that Alfresco, a formerly disposable developer, adds support to developers. It is a good base for researching new features and application tools for the company. With challenging technology enthusiasts you can invent something new and apply it successfully.

Alfresco ECM Enterprise Edition (EE)

Enterprise Edition (EE) is a subscription version of the Alfresco platform for enterprise-class features and ongoing updates, appreciable scalability and high performance-sensitive businesses that prefer to support Alfresco or certified partners. It is different from CE’s service and support range, but it has the same feature set. As more connections are required, EE is highly recommended for commercial distribution. Available in-house and in the cloud.

It is very important to find a synergistic partner who will support and grow up. Aimprosoft Alfresco developers regularly contribute to the Alfresco open source community, as well as providing custom development services. Because our mission is not just to do our job well. We are trying to move forward and not to move forward.

Alfresco ECM Solutions Features Overview

If the documents are kept safe, then there will be an order. How we govern, how we keep the files, how we work with them, and our productivity.

We will then tell you how to make changes to all these bulk folders, including post-meeting audio tracks, video conference call recordings, brainstorming session notes, classified documents, and other critical information used to hide in the corruption. intranet servers.

One of the outstanding features is the digital document management system that we will pay particular attention to. Other notable options are workflow and collaboration that we experience for a moment in these cases.

How Business Process Management systems can improve your workflows

To begin, let’s first consider what the term “workflow” means. According to the Business Glossary, workflow is a progressive (sequential or parallel) progression that can be reliably and reliably made up of a work process that is attended by a few who are the outcome value for the organization’s activities.
The workflow is a fundamental concept of Alfresco’s main motivation – the automation of the company’s day-to-day business processes. For this reason, Business Process Management (BPM for short) is the correct sorting action in the collaborative environment, a tool for editing business efforts in the flow of information and documents. BPMs complement the embedded CRM systems, CMSs, accounting systems paired with Alfresco ECM Solutions EDM systems to ensure data exchange and change.

Workflows are not a mystery we do not understand. Everyone can communicate via e-mail, communicate with a smartphone (call, message, application) and even speak orally. Yes, it is in a world without Alfresco. Let’s light the dark side of the moon – technology side.

Each workflow is executed in its own sandbox. It inhibits disruption of the continuity or functionality of other continuous flows in Alfresco ECM Solutions. This business movement can only be seen by officials and the initiator, preserving the confidentiality of the ongoing knowledge.

Technically, the system is working on Activiti to move any Alfresco module and its components into the motion path. Business users can visually see how to deal with indecision, visually, as often happens, if they decide. The workflow engine used can be integrated into third-party applications, APIs, and libraries that greatly extend the facility of workflow process management. But not at all. The workflow designer (Activiti designer) allows users to create simple workflows without any code lines. In other cases, you should help Alfresco developers bring their bravest ideas. In addition to the Alfresco storage area, each of your content can be stored on websites equipped with individual panes for thumbnail sections. Both the core and Alfresco Share are demanding a customizable system for development and consulting services.

Document management

Long-term document management is full of deficiencies. Misplaced miscellaneous files leave time away from employees. It is believed that a single employee spends up to 5-6 hours per week to find the right document. Overlapping of new document versions and overprinting is a version control malfunction. Documents scattered place, the office turns into a shop and reflects the expenses on paper.

Alfresco’s electronic document management system (EDMS) corrects problems related to the ability of existing documents to converge, transfer, validate and transparently translate into a transparent workflow. In addition, if you are a legal, marketing, or engineering document, files of greatest importance can be found, shared, and made with little effort.

Alfresco solutions, however, are not limited to EDM. A complementary element is the integration of intelligent file distribution into the heart of the business process. As a result, the information reaches the right person on time through current applications and devices used by people. An Amazon-like search allows pre-tagged files to be pre-fetched as they are. With version control, anything worth saving will be lost. Alfresco ECM Solutions does not need to log into folder stacks or email chains in the hope of finding the changed details you need, taking care to record all changes in the middle of the document journey. Allow Alfresco developers to stay on the case.

In short, ECM pushes executives to change focus and see the big picture, instead of trying to convince Sherlock Holmes of reasoning.

Corporate Cooperation

As always, there will be a demand for automation of all kinds of cooperation. Gaining a solid place in enterprise content management The Alfresco C-level has now made an exciting job of pushing the team effort to show what people are doing these days.

You should have a BPM system already tested. Now you want to do your work with a common contribution both inside and outside the organization. The popular Alfresco development processes, such as uploading, sharing, modifying and validating documents, must be secure and robust within the office and corporate intranet reach. The Alfresco ECM Solutions Enterprise Collaboration BPM solution is designed to connect teammates to a single business unit at the digital terrain. As a bonus, Alfresco is open to external participants of the document or workflow shared with the hybrid cloud configuration and adequate security.

The process can be in a box or special. For example, a business development strategist in the bank decides to open a tender for services in online banking development. Alfresco Content Services will serve as a perfect base for a group of interested reciprocal access to specific workflows. With a personal login and password provided by a tender initiator, it would be a website with a familiar UI accessed by participants from different points. The permit management system provides flexible access for participants.

Benefits for business with Alfresco ECM Solutions

Challenge Solution Benefit
Exhaustive manual work Business process automation Higher productivity of employees
A number of separate applications Alfresco platform with rich integration possibilities Everything in one place and synced
Huge amount of ongoing user accounts, several accounts in different apps LDAP integration It got the user login process streamlined and administrative tasks automated
Business tasks, operation activities are being underperformed for a very long time Business process automation Increased speed of employee operation, decreased shutdown of order and routine tasks processing (emails, confirmations, approvals, deliveries, etc.)
An employee can’t accomplish his part of a collaborative task through the document or process. Strong role hierarchy More authority for supervisors to stick with employees and cope with assigned tasks in time.
To display the information of high importance in one place. Alfresco dashboard and extra dashlets All critical information is showed in one place
There are a lot of uncategorized documents and files Alfresco in-built toolset (metadata, tags, folders hierarchy, advanced search) Centralized document storage: I can find what I need quickly
Many human errors Business process automatization Fewer mistakes caused by a human factor
Performance tracking of employees Alfresco quick fix of hours to perform the task C-levels can measure the level of achieving key business objectives (KPI)
Long document journey within the company Automated document flow Lessening time for work on the document
Data access obstacles Mobile Content & Process Services Mobile app to access Alfresco enterprise system Full-fledged access to the data stored in Alfresco without browser and smartphone
A big amount of files amassed for years to be trashed Alfresco Governance Services Automated tracking on the expired files, archiving, electronic record keeping for key business processes and applications
Complicated collaborative access and use of enterprise app Enterprise Collaboration Solution when Alfresco is thought as a big database of docs Everything is stored in one place
No automated transformation of hard copy into e-document Document Scanning and Capture with Ephesoft integration Automated transformation into any format (doc, excel, pdf) and recognition of scanned docs, no more bulk of manual work with text typing
Onerous document approval E-sign with DocuSign Confirmation of documents quickly and legally

How to protect your files while traveling, e-signing, CMR system integration and other read our article about most popular 3rd-party integrations in Alfresco.

How much does Alfresco development cost?

There are two reliable types of Alfresco ECM Solutions developers in the market: certified and outsourced. The difference between them is in cost only. For the past years, outsourced developers proved their strong qualification in this area due to their enthusiasm to contribute reinforced by the experience. Aimprosoft’s portfolio illustrates the range of Alfresco ECM Solutions development and consulting services.

Let’s the figures take this case. Below, it is shown a rough estimation of deployment of the basic and advanced feature set of Alfresco EDM.